fundación Social Camino de Maria

Privacy and personal data processing policy

  1. GENERAL INFORMATION ABOUT THE CONTROLLER

Fundación Camino de María, identified with Tax ID 900.208.889, located at Carrera 12D # 100-66, Barrio La Paz, Barranquilla, Colombia, is a non-profit organization dedicated to dignifying the lives of vulnerable families through evangelization, training, and temporary assistance programs.

Email: fscaminodemaria@gmail.com
Phone: +57 312-595-9243 / +57 317-428-5023

  1. PURPOSE AND SCOPE

This policy aims to inform clearly and transparently how the Foundation processes personal data collected physically or digitally within the framework of its social mission.

It applies to beneficiaries (children and families), donors, volunteers, suppliers, employees, website visitors, and users of www.fundacionsocialcaminodemaria.org.

  1. GUIDING PRINCIPLES

In accordance with Colombian Law 1581 of 2012, the following principles apply: legality, purpose, freedom, accuracy, transparency, restricted access and circulation, security, and confidentiality.

  1. PERSONAL DATA WE COLLECT
  • Identification and contact data
  • Socioeconomic and health information (beneficiaries)
  • Financial information (donors)
  • Labor and family data (employees)
  • Photographs, videos, and testimonials
  • Cookies and browsing data (website)

 

  1. PURPOSES OF PROCESSING
  • Registration, linkage, and assistance to beneficiaries
  • Recruitment and management of staff and volunteers
  • Recruitment and management of staff and volunteers
  • Supplier management
  • Social impact monitoring
  • Compliance with legal obligations
  • Promotion of social activities and impact testimonials

 

  1. LEGAL BASIS FOR PROCESSING
  • Consent of the data subject (adults or legal guardians of minors)
  • Legitimate interest of the Foundation in fulfilling its mission
  • Compliance with legal obligations

 

  1. DATA SUBJECT RIGHTS (HABEAS DATA)

Data subjects have the right to:

  • Access their personal data
  • Request correction, updating, or deletion
  • Revoke granted consent
  • Be informed about the use of their data

Channels to exercise these rights:

Email: fscaminodemaria@gmail.com
Address: Carrera 12D # 100-66, Barranquilla
Phone: +57 312-595-9243
Response time: 10 business days for inquiries / 15 business days for claims

  1. SENSITIVE DATA AND MINORS

The Foundation may process sensitive data and data of children and adolescents when:

  • Authorized by their parents or legal guardians
  • The processing is necessary to protect their rights or fulfill the Foundation’s mission

Enhanced security, restricted access, and anonymization will be applied when appropriate.

  1. DATA TRANSFERS AND PROCESSORS

Data may be shared with:

  • Competent authorities
  • National and international donor entities
  • Data processors (donation platforms, cloud storage providers, etc.)

Always under confidentiality and security agreements.

 

  1. DATA RETENTION PERIODS
  • Beneficiaries: up to 5 years after program participation ends
  • Donors: 10 years for tax compliance
  • Employees and volunteers: up to 10 years after termination
  • Minors: until they turn 18, plus 3 additional years

 

  1. DATA SECURITY MEASURES

The Foundation implements technical, administrative, and contractual measures to protect personal data from unauthorized access, loss, or destruction.

  1. POLICY UPDATES AND MODIFICATIONS

This policy may be updated at any time. Changes will be notified through our website and institutional communication channels.

Effective date: 01/08/2025
Last update: 06/08/2025

  1. ACCEPTANCE OF THIS POLICY

By interacting with our Foundation or using our website and official channels, the data subject acknowledges and accepts this policy.

This policy reflects the Foundation's commitment to the dignity of individuals and the respect for their personal data and privacy.